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ACLS Program Specialist

Company: State of Massachusetts
Location: Malden
Posted on: June 4, 2021

Job Description:

First consideration will be given to those applicants that apply within the first 14 days.

Adult and Community Learning Services (ACLS) oversees the Department of Elementary and Secondary Education's (DESE) Adult Education programs and Adult Education in Correctional Institutions (AE/AECI). ACLS funds and monitors over 100 programs across the Commonwealth that provide Adult Basic Education and English for Speakers of Other Languages services to over 18,000 adult students annually.

The mission for the Office of ACLS within the Center for Educational Options at DESE is to provide each and every adult with opportunities to develop literacy skills needed to qualify for further education, job training, and better employment, and to reach his/her full potential as a family member, productive worker, and citizen.

DESE is committed to educational access and equity. This commitment means that:

  • All students, and especially our most vulnerable students - inclusive of low-income students, English Learners, students of color, and students with disabilities - will have access to high-quality educational opportunities and will experience high expectations to ensure greater equity in outcomes;
  • All educators are culturally responsive and honor as well as leverage diversity in their education practices;
  • All families and caregivers are valuable partners and help to create a rich educational experience for adult learners; and
  • The Center for Educational Options, in partnership with other DESE Centers, will collaborate on efforts to eliminate explicit and implicit bias, to dismantle racism and to promote social justice within districts, schools, and programs.

This position is the agency's leader for corrections education which supports the rehabilitation of individuals, reduces recidivism, and, thereby, contributes to stronger communities. The Educational Specialist C (Program Specialist) is responsible for providing technical assistance to assigned AE/AECI programs regarding effective program practice. The Program Specialist is responsible for monitoring program compliance and program performance through a monthly analysis of data and provide feedback to the program; reviewing grant applications, budgets and budget amendments to ensure compliance with state and federal policies and facilitating meetings and workshops to support required compliance and implement promising practices as feasible. The Program Specialist for Adult Education in Correctional Institutions (AE/AECI) is responsible for overseeing education and training services provided in institutional settings, including Title 1 Part D, Subpart 1 (TID1), which provides education continuity for children and youth in State-run institutions for juveniles and in adult correctional institutions, so that these youth can successfully transition to school or employment once released from these institutions, and Perkins in Corrections funding.

The selected candidate will perform the following duties:

  • Contribute to Department, Center, and Office missions and a high-performing culture by taking initiative, focusing on results, communicating, and collaborating effectively, and investing in continuous improvement of self and department.
  • Act as the DESE liaison for Adult Education in Correctional Institutions (AE/AECI), Title ID1, and Perkins Corrections.
  • Collaborate with the Resource Allocation Strategy and Planning's (RASP), Director of Federal Grant Programs (Title D1) and College, Career and Technical Education (CCTE) - Perkins in Corrections grant, and other agency teams to ensure effective grant management and oversight.
  • Develop annually the Request for Proposal (RFP) packages to ensure these federal/state awards are made available to eligible programs.
  • Provide technical assistance to assigned AE/AECI programs regarding effective program practices in areas related to the delivery of integrated services to under-educated and limited English proficient adults.
  • Monitor program performance through a monthly analysis of program data generated from the ACLS web-based data collection system and provide feedback to the program related to performance accountability.
  • Contribute to a customer service environment where customer satisfaction and teamwork are stressed.
  • Conduct site visits to AE/AECI programs to gain information on program operations and to ensure compliance with the Massachusetts AE/AECI Guidelines, review program documentation, communicate findings orally and in writing, and support building program quality and capacity.
  • Lead and participate in monitoring teams annually using the Indicators of Program Quality as the framework to ensure program components are in place and to identify promising practices. As part of the monitoring team, contribute to the writing of the monitoring report.
  • Review grant proposals, continuation applications, budgets, and budget amendments to ensure that the program design and fund use comply with the Massachusetts Adult Education (AE/AECI) Guidelines, and State and Federal requirements.
  • Meet regularly with supervisor to share information concerning program continuous improvement planning, performance and problem resolution.
  • Assist in the development and implementation of policies and standards designed to improve the AE/AECI system in the Commonwealth.
  • Maintain liaison with identified officials, community groups, and various local, state, and federal organizations in order to effectively communicate adult education needs, priorities, and requirements and to coordinate policies and services.
  • Maintain a commitment to equitable services; assure equity and racial equity in access to assigned programs and services for all adult learners regardless of race, sex, or national origin; and support linguistic diversity.
  • Coordinate effectively with and across services groups and team, both within and outside of the agency as required, to oversee assigned activities, determine progress and effectiveness, and to ensure compliance with applicable laws, rules, regulations, and policies.
  • Attend ACLS required meetings, workshops, and conferences; facilitate meetings, and conduct workshops as required. Attend technical assistance sessions offered by the US Department of Education and its technical assistance service provider to stay abreast of program updates and the implementation requirements of Title ID, Subpart 1 and Perkins in Corrections grants.
  • Perform other functions as required.
  • Travel throughout the Commonwealth is required.

Preferred Qualifications:

  • Commitment to the success of adult learners within the criminal justice system at all stages (e.g. while incarcerated, during re-entry, post-incarceration).
  • Knowledge of adult education in institutional settings, instructional programs, and services.
  • Knowledge of the principles of adult learning.
  • Ability to exercise authority appropriately in the oversight of grants and contracts.
  • Ability to work evenings through flex scheduling.
  • Commitment to being part of a learning organization.
  • Ability to work individually and in teams to provide quality services.
  • Flexibility in responding to changing job requirements.
  • Ability to communicate effectively in writing and orally.
  • Ability to negotiate effectively.
  • Ability to deliver effective training and facilitate meetings.
  • Ability to use standard office productivity tools such as Microsoft Word, Excel, and PowerPoint.
  • Ability to use standard virtual productivity tools such as Zoom, Teams, and SharePoint.
  • Ability to travel to assigned adult learning programs across the state.

Please attach a cover letter and resume when applying for this position in MassCareers.

Hiring/Placement in this position will not take place prior to August 1, 2021.

  • Questions regarding this posting or the application process should be referred to Maureen O'Brien at Maureen.T.O'Brien@mass.gov.

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements:

applicants must have a Bachelor's degree and at least four years of full-time, or equivalent part-time, professional educational experience in a specific or related content area, educational program/or service;

a Master's degree or higher in a specific or related educational content area may be substituted for two years of the required experience -- 30 semester hours equals one year of experience for substitution purposes.

Education toward a degree in a specific or related educational content area will be prorated on the basis of the proportion of the requirements actually completed.

Special Requirements: Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator's License or the equivalent from another state may be required.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Keywords: State of Massachusetts, Malden , ACLS Program Specialist, Other , Malden, Massachusetts

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